Club Constitution

The Club Constitution is a set rules detailing how our club is run. These rules are based on the Model Rules as defined in the ‘Associations Incorporation Reform Act 2012’. You can read more about this on the Consumer Affairs Victoria website - Incorporated Associations.

Our incorporation registration number is: A0008490M

PART 1–PRELIMINARY

  1. Name
  2. Purpose
  3. Financial year
  4. Definitions

PART 2–POWERS OF ASSOCIATION

  1. Powers of Association
  2. Not for profit organisation

PART 3–MEMBERS, DISCIPLINARY PROCEDURES AND GRIEVANCES

Division 1–Membership

  1. Minimum number of members
  2. Who is eligible to be a member
  3. Application for membership
  4. Consideration of application
  5. New membership
  6. Annual subscription fee and fee on joining
  7. General rights of members
  8. Associate members
  9. Rights not transferrable
  10. Ceasing membership
  11. Resigning as a member
  12. Register of members

Division 2–Disciplinary action

  1. Grounds for taking disciplinary action
  2. Disciplinary subcommittee
  3. Notice to member
  4. Decision of subcommittee
  5. Appeal rights
  6. Conduct of disciplinary appeal meeting

Division 3–Grievance procedure

  1. Application 
  2. Parties must attempt to resolve the dispute
  3. Appointment of mediator
  4. Mediation Process
  5. Failure to resolve dispute by mediation

PART 4–GENERAL MEETINGS OF THE ASSOCIATION

  1. Annual general meetings
  2. Special general meetings
  3. Special general meeting held at request of members
  4. Notice of general meetings
  5. Proxies
  6. Use of technology
  7. Quorum at general meetings
  8. Adjournment of general meeting
  9. Voting at general meeting
  10. Special resolutions
  11. Determining whether resolution carried
  12. Minutes of general meeting

PART 5–COMMITTEE

Division 1–Powers of Committee

  1. Role and powers
  2. Delegation

Division 2–Composition of Committee and duties of members

  1. Composition of Committee
  2. General Duties
  3. President and Vice-President
  4. Secretary
  5. Treasurer

Division 3–Election of Committee members and tenure of office

  1. Who is eligible to be a Committee member
  2. Positions to be declared vacant
  3. Nominations
  4. Election of President etc.
  5. Election of ordinary members
  6. Ballot
  7. Term of office
  8. Vacation of office
  9. Filling casual vacancies

Division 4–Meetings of Committee

  1. Meetings of Committee
  2. Notice of meetings
  3. Urgent meetings
  4. Procedure and order of business
  5. Use of technology
  6. Quorum
  7. Voting
  8. Conflict of interest
  9. Minutes of meeting
  10. Leave of absence

PART 6–FINANCIAL MATTERS

  1. Source of funds
  2. Management of funds
  3. Financial records
  4. Financial statements

PART 7–GENERAL MATTERS

  1. Common seal
  2. Registered address
  3. Notice requirements
  4. Custody and inspection of books and records
  5. Winding up and cancellation
  6. Alteration of Rules

Download our Rules of Incorporation in PDF format

Upcoming

Meeting: Club End of Year Dinner - End of Year Awards

We will meet, eat, and drink, celebrating the year that was 2023 and present our end of year awards

As with previous years this will be held at our club rooms with catering provided. 

Cost is $18 per person for food with members encouraged to bring along drink and nibbles to share.

Payment to attend must be paid by November 30, 2023 via our bank account details found on our Membership page, include your competition number and surname in the reference field.

Walker Close Community Centre
12th December 2023 7:30 pm
Meeting: Welcome Back BBQ and Matt Cutting

Join us for an earlier start time of 6:30pm for our traditional BBQ welcome back. We'll follow this with a matt cutting workshop and a presentation on Camera Basics.

Entries due for competition 1: Monochrome and Open

Walker Close Community Centre
13th February 2024 6:30 pm

View full calendar